Production of conventions and conferences in Quebec
Planning, coordination, technical production, and audiovisual services for congresses, conferences, symposiums, and professional events throughout Quebec.
Since 2000, Master D has supported companies, associations, non-profits, and other organizations in executing congresses and conferences of all scales, from small gatherings to large-scale events. Our team can handle specific components of your event, such as audiovisual management or webcasting, or coordinate multiple production aspects to provide you with a fully integrated solution.
From speaker preparation and sound reinforcement to video displays and multi-camera recording, our goal is simple: to allow you to focus on your participants and your content, while we ensure the technical and logistical success of your event.
A partner for the production of your congress
Organizing a conference requires the simultaneous coordination of numerous elements: venues, schedules, vendors, speakers, presentations, audiovisual requirements, signage, meals, breaks, networking events, often across multiple concurrent sessions.
Master D can step in during the very early stages of your project to help define requirements, establish priorities, and coordinate the necessary resources.
Specifically, we can assist you with:
-
planning and coordination;
-
venue research and site selection;
-
preparation of schedules and timelines;
-
vendor coordination;
-
technical direction;
-
audiovisual production management;
-
conference sound reinforcement;
-
microphones and wireless systems;
-
screens and video projection;
-
multi-camera video recording;
-
webcasting for hybrid conferences;
-
stage and architectural lighting;
-
scenography and decor;
-
event photography;
-
booking artists, musicians, hosts, and DJs;
-
technical support for speakers.
Our approach can be fully turnkey or à la carte, depending on which responsibilities your organizing committee wishes to retain.
What services are required for a congress?
Every congress has its own unique setup. An event for 80 people in a single room naturally requires a different level of production than a congress with 500 participants spread across four rooms. We therefore tailor the technical production to suit your number of participants, your program, your venue, your budget, and your objectives.
Planning, coordination, and technical direction
A successful production begins long before the participants arrive. We can assist you with project preparation, vendor coordination, the setup schedule, the technical preparation of venues, and the coordination of the event’s proceedings on the day itself.
When multiple vendors are involved, our team can also manage coordination between the various parties, ensuring that all technical, artistic, and logistical elements integrate seamlessly.
Sound reinforcement and audiovisual services for conferences
A successful conference begins with a message that is clearly heard and seen. We design sound reinforcement systems for conferences, symposiums, panel discussions, and assemblies, tailored to the specific venue and program.
Depending on your requirements, the production setup may include:
-
wireless microphones;
-
tabletop microphones;
-
headset microphones;
-
lavalier (lapel) microphones;
-
audience microphones;
-
mixing consoles;
-
professional loudspeakers;
-
presentation screens;
-
projectors;
-
confidence monitors for speakers;
-
an audiovisual control station;
-
presentation playback and management.
We can also provide on-site technical support to assist presenters and manage transitions between different segments of the event.
Hybrid conventions, video capture, and webcasting
A conference is no longer limited to the participants present in the room. When your event needs to reach remote attendees, we can integrate video capture and webcasting directly into the audiovisual production.
Our team can handle, among other things:
-
multi-camera video capture;
-
live video direction;
-
broadcasting of presentations;
-
integration of remote speakers;
-
display of presentation materials;
-
audio mixing for online participants;
-
live streaming;
-
recording of the event;
-
technical support during the broadcast.
The production must be planned from the outset to ensure a consistent experience, both in the venue and online.
A production adapted for multi-venue events
When a conference involves multiple rooms, coordination becomes especially important. We can manage the audiovisual requirements for each room, arranging the necessary microphones and screens, coordinating setup and teardown schedules, and ensuring technical support is present as required by the program.
For more complex events, we can coordinate the central control room and various technical teams to ensure a seamless production throughout the day.
Video display, screens, and presentations
PowerPoint presentations, corporate videos, logos, sponsor information, and speaker content must be clearly visible to all participants.
We can incorporate:
-
large-format screens;
-
video projection;
-
confidence monitors;
-
stage monitors;
-
presentation broadcasting;
-
corporate videos;
-
display of logos and sponsor information;
-
video content during breaks;
-
display solutions for various rooms.
The configuration is determined based on viewing distance, room size, participant layout, and the content being presented.
Lighting and scenography for congresses
The visual aspect of a conference contributes directly to an organization’s professional image.
We can design a stage environment that includes:
-
stage lighting;
-
architectural lighting;
-
room lighting;
-
lighting for speakers;
-
corporate colors;
-
curtains and backdrops;
-
scenographic elements;
-
podiums and lecterns;
-
custom-designed sets;
-
décor for networking areas.
The goal is not merely to add light, but to create a scenography that is consistent with your organization and the content of your event.
Photography, video, and event content
A conference also presents an opportunity to create content for your communications, social media, website, and future editions.
We can coordinate:
-
event photography;
-
speaker photography;
-
group photos;
-
networking photos;
-
video capture;
-
interviews;
-
a photobooth;
-
content for the organization’s communications.
Integrating these services into the production process simplifies coordination across photography, video, lighting, and audiovisual elements. Your current offering already accounts for this synergy.
Technical production tailored to your type of congress
Master D provides services for a variety of professional settings:
Annual Congresses
Audiovisual production, sound reinforcement, presentations, stage management, and coordination of all congress activities.
Conferences and Symposia
Sound reinforcement for speakers, microphones, projection, screens, lighting, and technical support.
General Assemblies
Management of presentations, microphones, panel discussions, voting, floor interventions, and communication with participants.
Seminars and Training Sessions
Audiovisual production tailored to presentations, workshops, and various room configurations.
Hybrid Conventions
Video capture, production, live streaming, and the integration of remote participants.
Multi-Room Events
Technical and audiovisual coordination across multiple spaces operating simultaneously.
How does the production of a congress unfold?
1. Needs Analysis
We discuss your program, the number of participants, the venue, the rooms to be used, the speakers, and the services required.
2. Production Design
We determine the necessary technical, audiovisual, logistical, and scenographic requirements.
3. Preparation and Coordination
Our team coordinates vendors, schedules, equipment, content, and the various stages of setup.
4. Installation and Testing
Equipment is installed and tested before the participants arrive; when necessary, a technical rehearsal is conducted with the speakers.
5. On-Site Event Management
Our technicians ensure that all equipment functions correctly and provide support to the speakers throughout the program.
6. Dismantling
Following the event, we handle the dismantling and removal of all equipment according to the established schedule.
We generally recommend beginning preparations for a conference several months in advance, especially when multiple rooms, speakers, vendors, or technical services are involved.
Why choose Master D for your congress?
Over 25 years of experience
Master D has been in business since 2000 and has delivered more than 1,000 events.
A single partner for a wide range of services
Planning, coordination, audiovisual, sound, lighting, webcasting, photography, decor, and artist management—all available through one provider.
Genuine technical expertise
We do more than just supply equipment. We plan its use, handle the installation, and can provide full technical direction during your event.
A multidisciplinary team
Planners, coordinators, technicians, decorators, and artist managers can all work together on the same project.
An approach tailored to your budget
You can select only the specific services you need, or entrust us with a more comprehensive production.
Our work on congresses and conferences
Client: Association professionnelle des pharmaciens salariés du Québec (Professional Association of Salaried Pharmacists of Quebec)
Location: Delta Trois-Rivières Hotel
Participants: 200
Type: Annual Congress
Frequency: Since 2024
Industry: Healthcare
Duration: 2 days
Number of rooms: 4
Our mandate: Master D provided full technical management (audiovisual, sound, and LED lighting) for the event across four rooms, supporting both the guest speakers and the gala entertainment. The team also handled rapid logistical transitions, including decor setup and overnight teardown.
Client: Union of Nurses, Respiratory Therapists, and Licensed Practical Nurses of Laval
Location: Grand Times Hotel Laval – Centropolis
Participants: 80
Type: Annual Congress
Industry: Healthcare
Duration: 2 days
Number of rooms: 2
Our mandate: Master D managed the technical and audiovisual production for the healthcare professionals' union congress at the Grand Times Hotel Laval – Centropolis. The team coordinated the equipment, screens, and sound systems to ensure the presentations ran seamlessly.
Client: Groupe Récré'Eau
Location: Auberge Godefroy, Bécancour
Participants: 100
Type: Annual conference
Frequency: Since 2022
Industry: Retail
Duration: 2 days
Number of rooms: 2
Our mandate: At Auberge Godefroy in Bécancour, Master D produced the conference, providing audiovisual services over two days, managing projections, and offering support to speakers. The team also designed the gala decor, recruited a comedian to host the event, and handled photo and video coverage.
Client: Professional Association of Salaried Pharmacists of Quebec (Association professionnelle des pharmaciens salariés du Québec)
Location: Hôtel Mortagne, Boucherville
Participants: 200 in-person and 90 virtual
Type: Annual congress (hybrid: in-person and virtual)
Industry: Healthcare
Duration: 2 days
Number of rooms: 4
Our mandate: Master D managed the technical aspects (audiovisual, webcasting, sound, and LED lighting) of the event across four rooms, providing support for speakers and the DJ. The team also supplied a 360-degree video booth and handled logistical transitions (gala decor and overnight teardown).
Client: CIUSSS du Nord de l’Île de Montréal and the Annual Gynecology-Perinatology Congress Committee
Location: Manoir Saint-Sauveur
Participants: 200 in-person and 50 virtual
Type: Annual congress (hybrid: in-person and virtual)
Frequency: Since 2023
Industry: Healthcare
Duration: 3 days
Number of rooms: 5
Our mandate: Master D provided full technical management (audiovisual, webcasting, sound, and LED lighting) for the event across five rooms, supporting both the speakers and the DJ. The team also ensured ongoing support and managed logistical transitions, including overnight teardown in preparation for the second day.
Client: McGill Chapter of the Canadian Global Surgery Trainees’ Alliance (CGSTA)
Location: Thomas House, McGill Campus, Montreal
Participants: 75 in-person and 50 virtual
Type: Annual conference (hybrid: in-person and virtual)
Industry: Healthcare
Duration: 1 day
Number of rooms: 1
Our mandate: Master D provided full technical management for the event—including audiovisual services, recording, webcasting, and sound—while supporting both on-site and international speakers. In addition to this ongoing support, the team designed the registration webpage for both in-person and virtual participants.
Client: Société Québécoise de la douleur (SQD)
Location: Granby Zoo
Participants: 150 in-person and 50 virtual
Type: Annual congress (hybrid: in-person and virtual)
Frequency: Since 2022
Industry: Healthcare
Duration: 1 day
Number of rooms: 2
Our mandate: Master D provided full technical management for this hybrid event, covering two simultaneous rooms (Mumba and Nairobi). The team handled audiovisual requirements, video capture, webcasting, microphones, and projections. They also oversaw morning setup, provided ongoing support to speakers, and ensured seamless logistical transitions.
Client: CIUSSS du Nord de l’Île de Montréal and the Annual Gynecology-Perinatology Congress Committee
Location: Domaine Château Bromont
Participants: 200 in-person and 75 virtual
Type: Annual congress (hybrid: in-person and virtual)
Industry: Healthcare
Duration: 3 days
Number of rooms: 3
Our mandate: Master D provided full technical management—including audiovisual services, recording, and webcasting—across three concurrent rooms. The team handled sound and LED lighting for speakers and the gala DJ, while ensuring ongoing support and managing overnight teardown in preparation for the following day’s sessions.
Client: Société Québécoise de la douleur (SQD)
Location: Palace Convention Centre, Laval
Participants: 150 in-person and 50 virtual
Type: Annual Congress
Industry: Healthcare
Duration: 1 day
Number of rooms: 3
Our mandate: Master D provided full technical management for this hybrid event, spanning three simultaneous rooms. The team handled audiovisual requirements, recording, webcasting, microphones, and projections. They also ensured timely morning setup, ongoing support for speakers, and seamless logistical transitions.
Plan your next convention
Are you planning a congress, conference, or symposium?
Tell us about your project—including the date, location, and approximate number of participants, and we will determine the necessary services and propose a solution tailored to your needs.