Turnkey prom planning in Quebec
A graduation prom is about much more than just an evening with a DJ. For schools, student committees, associations, and graduating classes, the event's success hinges on dozens of decisions: venue selection, budget, catering, scheduling, décor, music, entertainment, sound, lighting, photography, bar services, and vendor management.
Master D supports graduating groups in planning and producing their prom, offering an approach that consolidates multiple services under one roof. Whether you are organizing a prom for a few dozen attendees or a reception for hundreds of graduates and guests, we can create a production tailored to your vision, venue, and budget.
Our goal is to let you fully enjoy the evening and celebrate the completion of your studies, while our team handles the technical, artistic, and logistical aspects of the event.
A partner for the complete production of your ball
For an organizing committee, coordinating multiple suppliers can quickly become complex. Master D allows you to consolidate various production elements with a single partner.
Depending on your project, we can handle:
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planning and coordination;
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budget management;
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supplier selection and coordination;
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design and décor;
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set design;
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DJ services;
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entertainment/hosting;
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sound systems;
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lighting;
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video projection;
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photography;
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photo booth;
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videography;
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musicians;
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live bands;
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bar management;
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event graphics;
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event website creation;
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printed materials.
Graduation prom planning and coordination
A well-supported student committee can focus on what matters most.
A successful formal dance requires structured planning. Key factors include determining the number of attendees, the available budget, the venue, vendors, the evening's schedule, and various technical requirements.
Master D can assist the committee in organizing and coordinating these elements to create a realistic timeline and minimize oversights.
Coordination is also crucial on the day of the event itself. The schedules for setup, meals, speeches, entertainment, photography, music, and teardown must flow smoothly and logically.
DJ and entertainment for a prom
The DJ is obviously central to the dance party, but their role extends far beyond the music.
A good prom DJ must be able to read the dance floor, adapt to different generations and requested musical styles, and maintain consistent energy throughout the evening.
The host can also handle announcements, introductions, activities, transitions, and specific ceremonial moments.
Combining a DJ and a host creates a structured evening while maintaining a natural, festive atmosphere.
Dance floor sound and lighting
A graduation ball generally requires more extensive technical production than a standard private party. Depending on the venue and the number of attendees, we can provide a sound system tailored to the dance floor, speeches, and presentations, as well as lighting designed to transform the venue's atmosphere.
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Equipment may include:
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professional speakers;
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microphones;
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DJ setup;
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dance floor lighting;
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architectural lighting;
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spotlights and lighting effects;
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stage lighting;
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screens;
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video projection;
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audiovisual equipment.
The equipment is selected based on the venue's characteristics and integrated into the ball's visual concept. This is already a key highlight of your current page.
Ball décor and set design
Each graduating class has its own style. Whether it’s an elegant theme, a glamorous evening, a modern vibe, a colorful concept, or a fully personalized look, the décor can transform the venue's appearance.
We can coordinate various prom décor elements, including tables, walls, drapes, sheer curtains, lighting features, the stage, and photo areas.
The goal is to create a cohesive flow between the décor, lighting, sound system, and audiovisual elements.
Photographer and photo booth
The prom is one of the highlights of the school year. Photography captures memories of the evening, from the guests' arrival to the action on the dance floor.
We can provide an event photographer, a photo booth, or a similar setup, depending on the experience you are looking for.
Having a photographer on hand allows us to capture arrivals, group photos, speeches, award presentations, and spontaneous moments throughout the evening.
Musicians and artists
To go beyond just a DJ, various other artists can be incorporated into the event.
An acoustic duo can provide entertainment during the cocktail hour, while a singer-songwriter, a cover band, or a DJ-plus-musician combination can add an extra dimension to the reception.
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Bar management and logistical organization
Managing a bar at a prom requires precise organization. Quantities, product selection, service speed, inventory control, and waste reduction can all influence how the evening unfolds.
Master D can help you define bar requirements, estimate the necessary quantities, and optimize service organization for your event.
Your event website and communication tools
In the lead-up to the ball, a temporary website can centralize key information for attendees, such as the date, venue, schedule, menu choices, allergy details, RSVPs, polls, music requests, and other practical information.
We can also prepare the necessary graphic materials for the event, including menus, place cards, seating charts, printed materials, and commemorative items.
Proms organized by Master D
Client: Association des étudiants en Optométrie de l'Université de Montréal
Lieu: Estérel Resort
Participants: 30 à 70 selon l'année
Type: Bal de finissants
Récurrence : 2023 à 2026
Secteur d'activité : Santé
Durée: 1 jour
Nombre de salles : 2
Notre mandat : Depuis quatre ans, Master D assure toute la gestion logistique, technique et audiovisuelle de cet événement. Ses prestations incluent la sonorisation professionnelle de la salle et de la terrasse, un éclairage ambiant et la projection vidéo. De plus, il prend en charge le design et la décoration du lieu, puis assure la coordination des artistes sur place, dont les musiciens, animateurs et les divers DJ.
Client: École secondaire Félix-Leclerc de Repentigny
Lieu: Club de Golf Métropolitain, Anjou
Participants: 300
Type: Bal de finissants
Récurrence : 2024 et 2025
Secteur d'activité : Éducation
Durée: 1 jour
Nombre de salles : 1
Notre mandat : En 2024 et 2025, Master D a dirigé la production événementielle du bal des finissants de l'école Félix-Leclerc. Devant 300 convives, l'équipe a géré l'intégralité de l'expérience audiovisuelle : une sonorisation impeccable, un éclairage immersif, des effets robotisés sur la piste de danse, ainsi que l'animation musicale assurée par un DJ professionnel.
Client: L'Association Générale des Étudiants Hors Campus de l'UQTR de Lanaudière (AGEHC-UQTR)
Lieu: Club de Golf Montcalm, St-Liguori
Participants: 70
Type: Collation des grades et bal de finissant
Récurrence : 2022 et 2024
Secteur d'activité : Éducation
Durée: 1 jour
Nombre de salles : 2
Notre mandat : Master D a fourni un service événementiel technique et logistique clé en main, assurant la régie complète. L'équipe a déployé une sonorisation multizone adaptée aux discours et au DJ, gérant également l'éclairage de scène et la diffusion vidéo sur deux écrans de 12 pieds. Un jeu-questionnaire interactif, un photographe de talent et une cabine photo virtuelle avec voilage illuminé ont brillamment enrichi l'expérience des invités.
Client: Association des étudiants en Sciences Infirmières de l'Université de Sherbrooke
Lieu: Manoir des Sables, Orford
Participants: 120
Type: Bal de finissants
Secteur d'activité : Santé
Durée: 1 jour
Nombre de salles : 2
Notre mandat : Au Manoir des Sables, Master D a organisé de A à Z le bal des finissants en sciences infirmières de l'Université de Sherbrooke (120 participants). L'équipe a géré la planification, la technique audiovisuelle, la décoration, l'animation DJ, le photobooth, le bar et la sécurité.
Client: L'Association canadienne des étudiants en pharmacie et le Comité du PDW de Montréal
Lieu: - Grande Place du Complexe Desjardins (2006)
- Le Medley, Centre-Ville Montréal (2006)
- L'Hôtel Bonaventure, Centre-Ville Montréal (2013)
Participants: 1000
Type: Congrès annuel et soirées gala
Récurrence : 2006 et 2013
Secteur d'activité : Santé
Durée: 5 jour
Nombre de salles : 5
Notre mandat : Pour le congrès PDW 2006 (plus de 1000 étudiants en pharmacie), Master D a assuré la coproduction et la gestion technique clé en main. De la régie des conférences à la production des galas, l'équipe a également fourni l'animation DJ de 3 soirées au Complexe Desjardins et au Medley.
Client: Comité des finissant(e)s Pharm.D de l'UdeM
Lieu: - Centre Congrès Renaissance, Anjou (2006)
- Windsor Ballrooms, Centre-Ville de Montréal (2011)
- Le Loft Hotel, Centre-Ville de Montréal (2012)
Participants: 650 à 950 selon édition
Type: Soirée gala annuelle
Récurrence : 2006, 2011 et 2012
Secteur d'activité : Santé
Durée: 1 jour
Nombre de salles : 2
Notre mandat : Master D est le partenaire technique idéal des galas étudiants, offrant une solution événementielle clé en main. Pour ces événements d'envergure, l'entreprise assure la production complète : sonorisation, éclairage, audiovisuel, montage scénique et DJ, tout en prenant en charge la gestion et la sonorisation des artistes invités.